First things first, What is a webhook?

Webhooks have been around for a while, but they are becoming more common in our social business world. So, what are they?

Webhooks are a way that one application can let another application know that an event has happened.  Wouldn't it be nice if you could ask your local store to call you when that out of stock item became available?  That's the premise of Webhooks!  A practical example is My Event Cafe telling your CRM when a user registers for one of your events?  Or sending a push notification to your phone when someone comments on an activity?  It's all possible!


What Webhooks does My Event Café have?  

The following webhook events are currently available:

When are user...

  • enrolls in an event
  • cancels their enrollment
  • comments on an activity

Ok, so where do I start?

My Event Café is capable of communicating with any system that allows a webhook to be registered as a receiver.  This can be done through registering a Webhook.  The video below will show you how!



Another option is by using a service where My Event Cafe is pre-registered like Zapier. And that's what we are going to do now...

1.    First you'll need an authorization key.  This is the "identity" you'll provide to Zapier.  Head over to the Webhooks tab on your menu and click on Webhooks. Then click "Get New Key".


2.    You'll need this key later, and when you do, you can simply come back to this page and click on the copy button to copy it to your clip board.


3.    Now, let's head over to https://zapier.com and go ahead and create an account if you don't already have one.   The free plan is fine.  Once you've done that, then click the "Create a Zap" button and search for 'My Event Cafe'.  


4.    Now Zapier will ask you for the 'Trigger Event'.  This is the action that takes place on My Event Café that you want the receiving application to know about.  For instance, you may want your CRM notified when a user enrolls in your event.  Or maybe you want a push notification when someone enrolls.  The choice is yours :-)


5.    Next, Zapier is going to allow you to "Sign In" to My Event Café.  You will only have to do this the first time you connect Zapier with My Event Café.  Click Sign In...


6.    Ok, now remember that key from Step #2, just copy and paste it here.   Follow the link on the page if you don't have it open any more.  Click "Yes, Continue"...


7.    Ok, almost there.  You account has been "linked" and you can now click the blue continue button.   So now Zapier wants to run a quick test to make sure all everything is working.  Click "Test Trigger"


8.  And you should get some sample user data....  Click Continue

9.    That's it!  At least for setting up My Event Café to Zapier.  Now you get to decide what to do with this data!  You can send it to a spreadsheet, CRM, push notification tool, or a list of any other options.  Enjoy!